Presenter Resources

QUICK LINKS

Inclusive Language  •  Inclusive Presentations & Meetings
Accessibility Guidelines  •  Marketing Templates

Congratulations on having your session accepted for #ACPA22! Over the coming months, additional resources will be posted to address your success as a presenter at #ACPA22. Below you will find helpful information for presenters.

Land Acknowledgement

Land acknowledgements will be utilized to begin every session at ACPA22. The land acknowledgement for ACPA22 in St. Louis is still being written and will be provided to all presenters when it is finalized.

As you know, last year’s virtual experience provided us with a unique opportunity to learn and share which we would like to continue at ACPA22. In addition to utilizing a centralized Land Acknowledgement for St. Louis, will also recognize the occupied lands of each presenter. We are asking that presenters read our centralized Land Acknowledgement as well as their own Land Acknowledgement statement from their location. We believe that this will encourage attendees to learn about the Native, Indigenous, and Aboriginal communities in their area while also recognizing the local impact on these communities.

For more information on the process of creating a Land Acknowledgement, please see the resources below:

  • A Guide to Indigenous Land Acknowledgement (via Native Governance Center): A suggested process and tips for creating an intentional statement.
  • Native Land Digital: A worldwide map of Indigenous territories, treaties, and languages across the world.
  • Practice the pronunciations of Native, Indigenous, and Tribal Nations. There are many resources online to assist with this and often audio clips or videos with examples.

While there are multiple forms that land acknowledgments can take, here is one example from the NCORE Conference:

This land on which I / we inhabit is physically situated in the original ancestral homelands of the << LOCAL TRIBE NAME(S) >>. We pay respect to the << TRIBE NAME(S) >> peoples – past, present, and future – and their continuing presence in the homeland and throughout their historical diaspora.

Inclusive Language

As a welcoming and inclusive organization we ask that you use equitable and inclusive practices in language at Convention and in preparation for program sessions. Visit the Inclusive Language webpage for more information.

Inclusive Presentations and Meetings

This resource was developed to help ACPA design program sessions, meetings, materials, and other ACPA22 experiences that are accessible to all participants. The document includes information on space layout, presentation design, facilitation, and handouts and other distributed materials. Visit the Inclusive Presentations and Meetings webpage for more information.

Accessibility Guidelines for Presenters

The goal is to create an inclusive and accessible presentation versus merely providing accommodations. Accessible materials will be distributed to participants in advance. If you have questions about the accessibility of Convention, or want to request accommodations, please contact Tricia Fechter Gates, Deputy Executive Director at [email protected] .

Tips in Preparing Your Presentation
  1. Speak clearly and enunciate.
  2. Introduce yourself and verbally share your personal pronouns.
  3. ALWAYS share a Land Acknowledgement. Review the Land Acknowledgement information above for information and resources on preparing a Land Acknowledgement.
  4. Use a microphone for amplification. Test your microphone prior to the presentation and ensure that the microphone you are using is as close as possible to your mouth or the optimal distance for the microphone.
  5. Presenters should use the ACPA22 Presentation Template linked below that has been checked for accessibility. Presentation materials should feature larger fonts (20+) and should break thoughts/ideas being presented in smaller, manageable sections. Examples of this include using 2-3 bullet points per slide.
  6. All thoughts, ideas, & discussion points should be present in some form of presentation materials. If you have not included all of your thoughts, ideas, and discussion points on the presentation slides, providing a supplemental outline to the presentation can help
  7. When presenting and referring to pictures, diagrams, tables, and graphs in the presentation, be sure to describe those verbally while presenting and tag all images with alt text (instructions below).
  8. While planning out your presentation time, plan for some extra time for individuals who need additional time to process and understand what you are presenting.
  9. If you are showing any videos during your presentation, only use media that has been captioned. Check the captions for accuracy. If you can update or adjust the captions (i.e., through Youtube), do so. If you can’t adjust the captions and must use the media, utilize tools such as Otter.AI or Microsoft Stream to generate a transcript that can be shared with the attendees.
Presentations
  1. Simple breakdown on how to make presentations accessible: Powerpoint; Google Slides
  2. Alternative Text in presentations: Microsoft 365, Office 2019, Office 2016
  3. Captioning media in Powerpoint
  4. Presenting with live automatic captions: Powerpoint; Google Slides.
PDFs (as a note, the Word format is often preferred for screen readers)
  1. Simple breakdown on how to make PDFs accessible in Adobe Acrobat
  2. Reader on PDF accessibility
Google Docs/Word
  1. Simple breakdown on how to making documents accessible: Word; Google Docs
  2. Use the Headings Feature to set up an automatic Table of Contents and easy readability for a document/screen reader: Word; Google Docs
  3. Alternative Text in documents: Google Slides

Slide Show Template

Coming soon!

We are asking all presenters to utilize this template as it has been reviewed for accessibility. Note: please do not place text in the bottom portion of the slide that is blocked off for where we will display the captions.

After downloading the PowerPoint file, consider the following:

  • Enter the title of your session into the title slide. This should match the title you included in the Program Proposal.
  • Copy and paste slides from an existing presentation where the slide says “Insert your presentation” or build your PowerPoint starting from that slide.
  • Enter the title of your session into the title slide. This should match the title you included in the Program Proposal.
  • Copy and paste slides from an existing presentation where the slide says “Insert your presentation” or build your PowerPoint starting from that slide.

If you choose to use your own PowerPoint template, include text from the following slides into your presentation:

  • Land Acknowledgement – this will be located after your title slide and before session content
  • Inclusive Language – this will be located after your Land Acknowledgement slide and before session content
  • Insert Alt Text on images – in PowerPoint select “Picture Format” and “Alt Text” to add a statement that describes the image.
  • Session Evaluation – this will be located at the end of the presentation.

Session Marketing Templates

If you are presenting during ACPA22 and would like to encourage registrants to attend your session, consider using our pre-designed templates to create excitement on social media. Add your personalized session information and share on your various channels!

Files coming soon!

  1. Download your desired template(s) using the links below. The file will open in a new tab, simply right-click and save the .png image to your computer or add to photos on your device.
  2. Place the saved .png file into your preferred design platform (Powerpoint, Photoshop/Illustrator, Instagram etc).
  3. Add information about your program session in a text box on top of the template image. An example design can be found below.
  4. Save the file.
  5. Post to social media and be sure to use #ACPA21!